Locating Items from DataConnect in SelfService (2024)

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Overview

DataConnect was the previous system that connected students and employees to their information (payments, grades, registration, etc.) and has now been replaced with Colleague Self-Service. This page helps those who previously used DataConnect locate those items in Self-Service.

Self-Service Homepage Navigation

There are two ways to navigate within the Self-Service Interface:

The tile(s) that display once you log in, shown above as Employee, Advising, Course Catalog, and Retention Alert (remember these are examples)
The symbols on the left side will open into an accordion to display options.
- House (Home) - returns you to the main page
- Financial Building (Financial Information) - Student Finance, Financial Aid, Tax Information, and Banking Information
- Clock/Dollar Sign (Employment) - Employee related information
- Graduation Cap (Academics) - Academic related information and Release Information (FERPA)
- Briefcase (Daily Work) - Advising, Faculty, Financial Management, Administrative items
- Silhouette(User Options) - User Profile, Emergency Information, Update Denomination, Employee Directory, and Make a Contribution (Gift)

DataConnect Items and their Self-Service location

DataConnect Name/Item	Locating in Self-Service
Academic Office Student Information (Student Schedules, Degree Audits, Programs, Test Scores, Unofficial Transcripts)	This item (and all pieces contained within it) will only be available through Colleague Review the Knowledge Article to find your Colleague SecurityOfficer Screens needed are EVAL, SCHD, SPRO - NAE, TSUM, XUOT Documentation for how to use these screens canbe found here.
Academic Record (Unofficial Transcript)	Academics (left side) -> Unofficial Transcript
Account Information (Account Activity and Make a Payment)	Student Finance tile -> Account Activity and Make a Payment Financial Information(left side) -> Student Finance NOTE: If you are in the Make a Payment tab, go to the top left and click Student Finance to see the Account activity and Payment Plan option (if applicable))
Advisees / Email Advisees	Advising tile Daily Work (left side) -> Advising
Banking Information (Non-Payroll)	Banking Information tile Financial Information (left side) NOTE: This is for *reimbursemnts only**. Payroll direct deposit changes still need to be requested through Payroll office.
Benefits Enrollment	Employeetile -> Benefits Employment (left side) -> Employee-> Benefits
Budget to Actuals	Financial Management tile Financial Information(left side)
Class Roster Select Section	Faculty tile Choose a Course Roster tab See also:How to Enlarge Self-Service Roster Photos
Course Search (IWU-Marion Residential Students ONLY)	Course Catalog tile Student Planning Plan your Degree and Schedule your Courses Search for Courses (right corner)
Current Benefits	Employeetile -> Current Benefits Employment (left side) -> Employee -> Current Benefits
Degree Audit	Student Planning Tile -> View Your Progress Academics (left side) -> Student Planning -> Planning Overview -> View Your Progress
Directory (Employee, Student, Site)	These are now located in the new myIWU portal (Named People Search and Site Directory)
Earnings Statement (Replaces the Pay Advices)	Employee Employee tile Student Employment (left side)
Emergency Information	User Options (left side)
Faculty Pay Approvals	Employment (left side) -> Employee
Faculty Schedule	Faculty Tile (display is courses that are assigned) Daily Work (left side) -> Faculty -> Faculty Overview
Financial Aid	Financial Aid tile Financial Information (left side)
Grades (Grade Reports)	Students Grades tile Academics (left side)
Grading (Enter Grades)	Faculty Choose the course to submit grades Be sure the grading tab is chosen Note: Grading is only available during the time window determined by the Academic offices
Make a Contribution (Gift)	User Options (left side)
My Schedule (My Registered Classes)	IWU-National and Global Students Student Planning -> Plan your Degree & Register for Courses -> Plan & Schedule IMPORTANT NOTE: N&G Students may only view their schedule of registered courses in this area. “Register for Classes or Plan & Schedule” option is disabled. To register for classes, you MUST call Student Engagement Services at 765-677-2359 or 866-498-4968. IWU-Marion Residential Students Student Planning -> Plan your Degree & Register for Courses -> Plan & Schedule IMPORTANT NOTE: Even though it says Register for Classes, you MUST call Registration and Academic Services (RAS) at 765-677-2590 or866-468-6498 For more information:https://kb.indwes.edu/Web/Self-Servi...r_Self-Service
My Stipends	Employee Employee tile Stipend History
Position History/Summary	Employee Employee tile Student
Release Request (FERPA) (for Students)	Academics (left side)
Release Verification (FERPA) (for Employees)	Colleague Screen - XVFR(if you are suppose to have permissions to view FERPA releases, please contact the security officer for your area and have them request it. Security Officers)
Request a Grade Change	Daily Work (left side) -> Faculty
Request a Payment (Vendor Lookup Included)	Daily Work (left side) -> Financial Management -> Procurement Financial Management tile Procurement
Tax Information (Consent and Forms)	Tax Information tile Employee -> Tax Information tile Financial Information (left side) IMPORTANT - you can only access the form if you have first consented to receive the form in electronic format
Test Summary	Academics (left side)
Time Entry Time History Time Approval (Supervisor) Time History (Supervisor)	Employee Employee tile Note: This is for hourly employees - Administrative employees will still use the Attendance Tracking in the Portal Student Employment (left side), open Employee option From the Tax screen (under Employee tile), click on Employee at the top left corner and choose Time Entry
Total Compensation	Employee Employee tile
Transfer Summary	Academics (left side)
User Profile	User Options (left side)
View My Payment Plan Schedule	Financial Information (left side) -> Student Finance
Update Denomination	User Options (left side)